ClientOnline since 29 September 2026
Space Work
An HR consultancy’s website that gets found on Google, leads visitors to get in touch and keeps an eye on its own health.
The challenge
Space Work is an HR consultancy and recruitment firm founded in 2000, with offices in Brescia, Milan and Castelfranco Veneto. PlayMind Studio is their technology partner: we look after their website, AI training for their team and much more.
The old WordPress site was mostly found by people who already knew Space Work: around 64% of clicks from Google came from searches for the company’s name. The vacancies sat on an external page that Google didn’t credit to the site.
The constraint: candidates and CVs live in InRecruiting, the applicant tracking system Space Work uses every day. That system stays untouched: the website connects to it.
What we built
17 features across 4 areas. Tap a title to see how it works.
Vacancies and candidates4
Vacancies on Google
Every 2 hours the site reads the vacancies from InRecruiting: it publishes new ones, closes expired ones and tells Google about every change, including for the job listings box in search results.
Spotting incomplete vacancies
In the admin panel, a box counts the vacancies missing the gross annual salary, contract type, working arrangement or client, and groups them by recruiter: you see at a glance what’s missing and whom to ask.
Urgent and featured vacancies
From the admin panel a vacancy can be featured or flagged as urgent, overriding what comes in from InRecruiting, with an internal note.
No CVs pass through the site
The application forms are InRecruiting’s own: candidates’ data goes from the browser straight to the applicant tracking system, and our server never sees it.
Enquiries4
A welcome that sorts candidates from companies
A welcome window splits the paths straight away: candidates are sent to the CV form or the open roles, companies pick the services they’re interested in and leave their contact details.
WhatsApp with the message pre-filled
For companies, a button in the welcome window opens WhatsApp with the chosen services, email and phone number already in the message: they just press send.
Contact form that catches mistakes
It says what’s missing field by field, shows how much space is left, corrects typos in the email address (‘gmial’) and spots fake phone numbers. Whoever writes in gets a confirmation.
Enquiry log
Every enquiry lands in the admin panel: read and unread with a counter, a filter by source, export to Excel and an alert if the notification email failed to send.
Content and AI5
AI summaries and social post drafts
The AI writes a summary of every article, suggests the English version of each team member’s role and bio, and prepares draft posts for LinkedIn, Facebook and Instagram. A person checks everything before it’s saved.
AI costs, request by request
A page in the admin panel lists every AI request and what it cost: about 5 US cents for the three social drafts of an article.
News editor
Visible limits on every field, up to three featured articles, cover image cropping. The 38 articles from the old site were carried over.
Downloadable documents
Brochures and PDF documents, reordered by drag and drop, with a download count.
Chatbot with guided answers
Pre-written answers behind buttons, with no AI and no free text: it guides visitors and only ever says the right thing.
Website, admin and security4
Bilingual website
Italian and English, with an automatic check that flags every sentence changed in Italian but not updated in English.
Designed for phones
Two in three visits came from a phone: a fixed bar at the bottom with the menu and language switch, and light animations that pause when they’re not needed.
Admin panel with roles and secure sign-in
News, documents, enquiries, vacancies, team and client references. Five roles, each seeing only what it should, with two-factor authentication required.
Leaving WordPress without losing Google
The 50 old URLs redirect to the new ones, each checked one by one, and the sitemap was submitted to Google.
In numbers
- check that the website is responding
- every 5 min
- encrypted backups, with restores tested
- twice a day
- CVs passing through the website
- 0
What it’s built with
- Next.js
- React
- TypeScript
- Tailwind
- Supabase
- Vercel
- Sentry
What Space Work does
From the Space Work website
Recruitment and Selection
We find and select qualified staff — office staff, technical specialists, middle managers, executives and agents — starting from a careful analysis of the role: responsibilities, objectives, working relationships and contractual grade.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Career Development
We support people through career transition, self-employment included, with the service continuing throughout the probationary period and dedicated facilities at our offices for the job search.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Training, Coaching and Counselling
We design managerial, sales and behavioural training programmes using interactive methods, in the classroom and outdoors: metaphors, workshops and real cases lived through at work.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Engagement
An experienced team looks after the organisation of company events, from the first idea to production, to strengthen the bond between people and the organisation.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Organisational Development
We support organisations in the analysis and development of skills: working climate, leadership, assessment, performance appraisal, team building and improvement plans.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Temporary Management
We bring in experienced managers on fixed-term assignments, in HR and Export, to handle strategic phases, new challenges and the growth of skills: a flexible solution, with the number of days set by the objectives.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Sustainability
We guide organisations towards a business model mindful of the environment, people and governance (ESG), aligned with the CSRD Directive and with responsible, ethical management.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
From the Space Work website
Digital Innovation & AI
With our technology partner PlayMind Studio: bespoke websites, social content automation, chatbots and AI consultancy for companies.
Get in touch with us: we’ll put you in contact with the right person at Space Work.
Tap a service to read what it involves.
Need one of their services?
Get in touch with us: we’ll put you in contact with the right person at Space Work.
The full case study
The Space Work website in 18 chapters: what visitors see, how it gets found on Google, the admin panel, security, privacy. Piece by piece, without jargon. In Italian.
